Intuit is known and trusted the world over for its popular and reliable financial software, QuickBooks, so it is understandable that the company would develop its own POS system. In our QuickBooks POS review, we discover what Intuit has done for retailers and see how it compares to its competitors.
First of all, it’s worth noting that QuickBooks POS does things very differently from its competitors, which can be good or bad depending on the needs of your business.
For example, while most other POS systems charge customers a monthly fee for their services (Square is a notable exception), Intuit has instead chosen to charge a one-time purchase fee for all of its POS systems.
This could be to your advantage in the long run, but differently NCR silver that provides free support, QuickBooks POS charges either $ 89.95 per month or $ 299.95 per year for customer support.
Do your employees work more comfortably on an iPad or Android-based POS system? Well, despite the fact that the QuickBooks website has an entry in the POS Overview drop-down menu about how it is compatible with tablets, the company is not referring to Apple’s iPad or the many Android tablets available.
Instead, Intuit added support for the Microsoft Surface Pro 4, which is technically a tablet, of course, but not really what businesses are used to when considering tablet support options for their POS system.
Probably the best feature of the QuickBooks POS system is its compatibility with the popular accounting software QuickBooks from Intuit. While other POS systems claim to integrate easily with QuickBooks, QuickBooks POS actually works as you’d expect and the software simply syncs your data, saving you time and errors.
So is QuickBooks the right POS solution for your business? Let’s take a closer look at what defines Intuit’s POS system by examining the software’s features, pricing, setup, and usability.
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QuickBooks POS: prices
As mentioned earlier, most POS systems charge a monthly fee in addition to a fee for all transactions. QuickBooks POS does things a little differently by offering three different plans that cater to the needs of small, medium, and multi-store businesses.
The Basic plan enables you to make sales, take payments, track inventory, track customer data, and perform basic reports, and is available for a one-time purchase of $ 1,200. If this seems expensive to you, keep in mind that NCR Silver’s basic plan is $ 99 per month or $ 1,188 per year. Another thing to keep in mind when considering a QuickBooks POS plan is that the hardware required is sold separately and is not covered by the company’s fairly high one-off payment.
Next up we have those Pro plan This includes all the functions of the basic plan as well as the ability to manage employees and pay slips, offer layaway and gift cards, set up rewards and loyalty programs for customers and create advanced reports. This plan costs $ 1,700 and is recommended by Intuit.
The last one we have Multi-store plan This includes all of the features of the Pro plan, plus the ability to manage multiple stores, manage and transfer inventory, and run advanced sales and inventory reports between stores. This is the most expensive product at $ 1,900, but this plan is a requirement for businesses with more than one location.
Intuit offers a free 30-day trial with all of its plans, and that’s a long time to see if QuickBooks POS is a good fit for your business.
QuickBooks POS: Setup
If you are familiar with Windows, you shouldn’t have any problems getting QuickBooks POS up and running. First, you need to download and install the software yourself, which is compatible with all editions of Windows 10, Windows 8.1 (Update 1), Windows 7 SP1, as well as Windows Server 2008, 2011, 2012 and 2016.
Intuit recommends at least 4 GB of RAM for a standalone installation with at least a 2 GHz processor for a single user and a 2.8 GHz processor for multiple users. QuickBooks Pro is also optimized for screens with a resolution of 720p or higher.
If you plan to export your POS data to Microsoft Word or Excel, QuickBooks POS requires that you have at least Microsoft Word and Excel 2000 or higher installed on your systems.
Another point to note is that hardware such as PIN pads and physical inventory scanners that were not purchased from Intuit may not be properly configured to work with the software. On its website, the company emphasizes that it does not provide any hardware configuration, nor does it guarantee that hardware purchased elsewhere will work with its software and services.
For customers who are unsure whether their hardware will work with QuickBooks POS, Intuit has one List of compatible hardware on his website as well as the complete system requirements needed to use his POS system.
QuickBooks POS: Features
QuickBooks POS has all of the features you would expect from a premium POS system, such as the ability to accept credit and debit cards (including EMV cards), as well as cash and checks for payments. Selling can be started with a barcode scanner, and the system also allows you to offer discounts and add customer information for better personalization.
So let’s highlight some of the best and most notable features of QuickBooks POS, starting with inventory management.
Inventory management is well implemented and the system keeps all of your inventory organized and updated by adjusting and updating it with every sale or return. QuickBooks POS can keep track of which of your items are selling and which are not so you can adjust your inventory accordingly. If an item is sold out, the system will notify you and can even automatically generate an order if you have subscribed to the Pro or Multi-Store plan.
Business owners with the Pro version of QuickBooks POS can also manage their employees. The system can track employee hours and commissions and send this data to QuickBooks or other accounting software to simplify the payroll process. You can also customize access to certain functions of the software based on an employee’s status.
QuickBooks POS has extensive reporting options and the software gives you reports on top selling and worst selling items, sales over time, summaries of payment methods, frequent returns, busiest times, and more. Each report gives you the opportunity to get more detailed information on every single sale made.
For businesses that prefer to use either an iPhone or iPad to make sales, you’re in luck because version 12.0 includes a new app that lets you make sales and track inventory from Apple devices. However, you will need a Go Payments card reader to use these devices to make sales.
QuickBooks POS: The competition
There are a number of great POS systems out there. If QuickBooks POS is a little too much in terms of an initial investment, you might be better off with Square or Shopify POS.
While squarePrices at can be higher than other credit card processing companies, there are no overheads, and all retail and wireless customers get a square reader for free. The company does not charge users a monthly fee, and there are no monthly minimums required, making the service ideal for businesses that only need to process credit cards occasionally.
If your business is more focused on e-commerce, then Shopify POS could be the right choice for you. Shopify is well known in the e-commerce industry and the company’s POS system is fully integrated with its other services. Shopify POS is on the cheaper side too, and even offers a Lite plan for just $ 9 a month.
If you’ve already invested heavily in the QuickBooks ecosystem, then using Intuit’s POS system makes a lot of sense, but for those who just want to accept payments, there are plenty of cheaper alternatives out there.
QuickBooks POS is a breeze for companies who already trust Intuit’s financial software. For those who don’t, the company’s POS solution seems outdated compared to other more modern, cloud-based offerings.
The service is likely to improve over time, especially with the full support of Intuit, but currently it’s hard to recommend and the high upfront cost is enough to turn small businesses looking to accept card payments down.
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